To create an Export Transfer LC (Letter of Credit)

When defining a new Export Transfer Letter of Credit, information is entered on eight tabs.  Each tab is used to enter specific data.  Click the Main Tab, Master LC Tab, Shipment Tab, and Others Tab links below for a description of the fields on those tabs.  A red asterisk ( * ) indicates required fields.

1. Click the Main Tab to  enter transaction specific information.

   • Transaction Initiator

   • Base Number

   • Transaction Status

   • Customer LC Reference Number

   • Citibank LC Reference Number

   • Applicant Name/Address

   • Applicant Country

   • Beneficiary Name/Address

   • Beneficiary Country

   • Advising Bank Name/Address

   • Advising Bank Country

   • Currency/Amount

   • Tolerance +/-

   • Confirmation Required

   • Expiry Place

   • Expiry Date

   • Notify By

   • Tenor

   • Days

   • Tenor Terms

   • Drafts Required

   • Drawn On

   • Charges

    

2. Click the Master LC Tab to enter letter of credit information.

   • Master LC Reference

   • Issuing Bank Reference

   • Issuing Bank Name/Address

   • Issuing Bank Country

    

3. Click the Conditions Tab to specify the terms and conditions that are to be applied to the transaction.  In the Conditions field, enter the conditions of the transaction, or click the Library Look-Up button and select the conditions text from the Clause Text Library.

4. Click the Documents Tab to identify documents to include with the transaction.  In the Documents field, enter any documents, or click the Library Look Up button and select the documents text from the Clause Text Library.

5. Click the Shipment Tab to specify shipping information.

   • Partial Shipment

   • Transshipment

   • Ship From

   • Ship Via

   • Ship To

   • Sales Terms

   • Presentation Period

   • Latest Shipment Date

    

6. Click the Details Tab to enter detail information.  Generally, this is purchase order or invoice information that you want to include with the transaction.  In the Details Layout field, click the Library Look-Up button and select a sub structure.  The columns included in the selected sub structure appear in the detail form at the bottom of the form.  Note:  If you have not defined sub structures in the Details Sub Structure Library, the columns in the Pre-Defined Standard Structure or Customer Defined Structure stored in the Details Structure Library appear in the detail form.

• To manually add new purchase order or invoice information, click New.  A Details Dialog box appears.  The columns in the Details Dialog box correspond to the structure or sub structure selected in the Details Layout field.  Enter purchase order or invoice information and click Save.  The Details Dialog box clears so you can enter additional information.  When all details have been entered, click Close to close the dialog box.  The new details appear in the detail form.

• To add new purchase order or invoice information by selecting details from the Details Data Pool Library, click Add.  A Library Look-Up dialog box appears.  Select details from the list and click OK.  Note:  Once items are selected from the library, they are no longer available to use in other transactions.

• To edit existing purchase order or invoice information, select the line in the detail form, and then click Edit.  A Details Dialog box, containing the details of the first selected line, appears.  Make any modifications to the details and click Save.  If multiple lines were selected, the details of the next line appear.  When this dialog box contains the details of the last selected line, click Save to close the dialog box.

• To delete details, select the line in the detail form, and then click Delete.  An Informational dialog box appears.  Click Yes.  The lines are removed from the detail form.

• To view the totals of all of the amounts in the details list box, click Totals.  A Totals Dialog box, listing the amount totals by currency, appears.  Review the totals.  To print the information, click Print.  To return to the Details Tab, click Cancel.

• Select the Copy Amount Total to Transaction Amount check box if you want the total amount from the detail form to be the transaction amount on the Main Tab.  Note:  All amounts in the detail form must be in the same currency to use this feature.

7. Click the Goods Tab to enter text to be included with the details of the transaction.  In the Goods text before Details and Goods text after Details fields, enter the text you want to appear before and after the text; or click the Library Look-Up button and select the goods text from the Clause Text Library.  To review the details of the transaction, click Show Details.  The Details Tab appears.

8. Click the Others Tab to enter any additional information to be included with the transaction.

   • Pre-Format Code

   • Insurance Covered by

   • Additional Field 1

   • Additional Field 2

   • Additional Field 3

    

9. Once all the necessary information is completed on all tabs, click Submit.  The Submit Dialog box appears.  To submit the transaction without adding any information to any libraries, click OK.  The transaction proceeds to the next step as defined by your Flow Control requirements.

–OR–

To submit the current transaction and save it as a Pre Format.  Select the Save as Preformat check box and enter a Preformat Code and Description in the appropriate fields.  Selecting this check box creates a new Preformat Library profile that can be retrieved in the future to create a new transaction.  You can also select the Add Counter Party to Trade Counter Party Library and/or the Add Bank Information to Trade Bank Library check boxes to add the counter party and trade bank information that you have entered into their respective libraries.  Once all selections have been made click OK.  The library profiles proceed to the next step as defined by your flow control requirements for each library and the transaction is subject to flow controls for transactions.

–OR–

Click Save to save all the entered information, whether complete or not, and return to the Input/Modify Tab.  A saved transaction can be viewed from the Input/Modify Tab, and it carries an "Input" status.

Notes:

• To clear all of the fields on any of the tabs, click Clear.

• To return to the summary form at any time, click Return to Summary.