To specify filter criteria to create a batch of payments for offline authorization

1. On the CitiDirect navigation bar, click Payments and select Authorize Offline.  The Payments Summary Form appears.

2. Click New Batch.  The Search Definition Dialog box appears.  Note:  You may specify filter criteria in any one or a combination of the fields available.  Required fields are identified by a red asterisk ( * ).

3. In the Search Criteria section, click the drop-down arrow next to the appropriate field and select an operator.  Click here for additional information on entitling other users to authorize specified batches of payments.

4. Enter any search criteria you know and click Run Search.  All records that match the search criteria appear in a Batch Information dialog box.  Note:  If more than 15,000 records are returned based upon the selection criteria specified, you will receive an error message.

5.  To group all returned records into a batch and assign an authorizer

   1. Click Assign to Authorizer.  A Details dialog box appears.  Required fields are identified by a red asterisk ( * ).

   2. In the Batch Name field, enter a name for this batch.

   3. In the Select from the following report options: field, use the drop-down arrow to select either Transaction Summary Cover Page ONLY, Cover Page & Transaction Initiation Summary Report, or Cover Page & Transaction Initiation Detail Report.

   4. In the Report Language field, use the drop-down arrow to select a language for the report.

   5. Click OK.

   Note:

   • To cancel the assignment of an authorizer, click Cancel.

   To see the transactions that a batch contains

   To initiate another search

   To print the results of a search

   To cancel the creation of a new batch

6. Click OK.  The batch is created and appears on the Offline Authorization Tab.

Notes:

• An Advanced Search button appears if more search criteria are available than are currently listed on this form.  To expand this form to see any additional fields, click Advanced Search.

• To clear any existing sort or search criteria, click Clear.

• To cancel the search and close the Search Definition dialog box to return to the previous form, click Cancel.

• To search for a specific transaction, slick the Search Button at the bottom of the left side of the summary form.  For more information on using the Search Definition Dialog Box, click here.

• To print the information shown, click the Print Button at the bottom of the left side of the summary form.