Cheques are paper based payments generated from an electronic instruction. Remote cheques are printed at a Citibank processing center and sent directly to the beneficiary or to the payment initiator. Remote cheques are drawn on local branches around the world. On-site cheques will be printed at your location rather than at a Citibank processing center.
To enter the full details of an On-Site Cheque payment:
To access Payments, click Payments on the CitiDirect navigation bar and select any link to the process tabs, such as Modify. The Payments Summary Form appears. Click New and select New Outgoing Payment. The Payments Detail Form appears. Note: Required fields are identified by a red asterisk ( * ).
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To access Payments, click Payments on the CitiDirect navigation bar and select Input New Outgoing. The Payments Detail Form appears. Note: Required fields are identified by a red asterisk ( * ).
The Preformat Code field should be left blank when creating a payment from Full Detail. Note: If you are going to Submit and Create Preformat, information is required in this field.
The Debit Account Number/Currency/Name field defaults to Client Preference settings. If you have more than one Citibank account and you want to debit a different account, click the Library Look-Up button and select another account number. All related fields are automatically populated.
In the Payment Currency/Amount fields, the currency code defaults to Client Configuration settings. If you want to change it, click the Library Look-Up button and select a different currency code. Enter the amount of the payment in that currency.
If the Use This Currency For Next Payment checkbox is selected, the currency used in this payment will be saved as the default for the next payment entered.
In the Payment Method field, click the Library Look-Up button and select On-Site Cheque.
In the Payment Type field, click the Library Look-Up button and select a payment type. Fields specific to the selected payment type appear in the lower portion of the Payments Detail Form. Note: Based on the specified currency and the Debit Account Branch, CitiDirect automatically determines exactly which payment types are available.
The Transaction Reference Number field is protected from entry. This field is filled automatically when the cheque is printed.
The Confidential field is available if selected in My Preferences. If you want to indicate that this is a confidential payment, select this check box. Note: Access to confidential payments is determined by your Access Profile.
The Company Name/Address field defaults to Client Preference settings. If you want to change the default, click the Library Look-Up button and select a company name. To view all information in this field, click the multiple line button.
The Equivalent Currency field defaults to the debit account currency value from the Payment Method Selection Form.
In the Equivalent Amount field, enter the amount of the payment the debit account's base currency. Note: This field is only available when Payment Currency is different from Account Currency, and Payment Amount has been left blank.
The Ordering Party ID Type/ID field defaults to Client Preference settings. If you want to change the default, click the Library Look-Up button and select an ordering party type and enter an ordering party ID.
The Ordering Party Name/Address field defaults to Client Preference settings. If you want to change the default, click the Library Look-Up button and select an ordering party. To view all information in this field, click the multiple line button.
The Value Date field defaults to a system-generated date. If you want to change the default, use the date spinner or calendar to enter a date that is later than the system-generated date. Click here for information on Value Dates.
In the Beneficiary Name/Address field, enter the name and address of the beneficiary. To view all information in this field, click the multiple line button.
In the Beneficiary Country Code/Name field, click the Library Look-Up button and select a country code.
In the Clearing Country Code/Name field, click the Library Look-Up button and select a clearing country code. Note: This field is only available if Payment Currency is EUR.
The Charges Indicator field defaults to Client Configuration settings. If you want to change the default, click the drop-down arrow and select Our or Beneficiary.
In the Customer Reference Number field, enter a reference number for this transaction.
In the Mail to Name/Address field, enter the name and address of the intended recipient of the cheque. To view all information in this field, click the multiple line button. Mail to Address required if no beneficiary address has been provided, or if Mail to Name has been filled.
In the Mail To Country Code/Name field, click the Library Look-Up button and select a country code. This field is required if Mail to Name/Address is filled.
Click on the Payment Details hyperlink. The Payment Details dialog box appears. Enter any additional details you want to include with the payment and click Save.
In the Delivery Method field, click the Library Look-Up button and select a payment delivery method.
In the Memo Details field, enter information you would like to append to the payment for view by other users. Note: Memo Details are not carried in the payment instruction message that is sent to the back end system for processing.
Click on the Central Bank Reporting Form hyperlink, if available, to enter data that is required by the central bank in addition to the standard payment transaction details. Note: Once the sub-form is complete, click OK to return to the payment form.
The Print Indicator field is automatically updated by the system. This field is protected from entry.
The Cheque Stock Description field contains a description of the paper stock the cheque will be printed on. This field is protected from entry.
If you are a financial institution and Payment Type is FI, then additional fields appear at this point of the form. Click here to view these six additional fields:
The Sell Rate field is automatically populated based on the FX requirements of the payment.
For payments that do not require FX, the sell rate field is automatically populated.
For FX transactions, you must complete the Get Rates Sub-Form and select the exchange rate (Manual or OLR) for this field to be calculated.
Click the Get Rates hyperlink to view the Get Rates sub-form. You will be prompted to save the transaction before proceeding. Click Save to save and continue with rate request. Once the sub-form is complete, click OK to return to the payment form. Note: Once the FX rates are submitted, this hyperlink name changes to Show Rates.
Click the Reduce Spread hyperlink to view the Customer Spread Reduction sub-form. Note: Once the sub-form is complete, click OK to return to the payment form. This hyperlink is only available for transactions that require FX.
Total Fees is automatically populated based on the Fees defined in the FI Fee library. The field shows total amount of fees that the financial institution charges the client for this transaction, including any values invoked on the Fee Adjustment Sub-form.
Click on the Adjust Fees hyperlink to view the Adjust Fees sub-form and alter the amount of fees owed to the financial institution for this transaction. Note: Once the sub-form is complete, click OK to return to the payment form.
The Amount Due From Customer field indicates how much is owed to the financial institution is by its client. This field is automatically calculated based on FX requirements and information entered on the previous sub-forms.
Click Submit to save and submit the payment for validation. The payment moves to the next step in the payment process as defined by Flow Control requirements.
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Click Submit and Create Preformat to submit the payment for validation and save the payment information as a preformat. Both the payment and the preformat move to the next step in the process as defined by Flow Control requirements.
Notes:
If server validation fails a Warning or an Error message appears.
The Payments Detail Form contains more payment-specific information than is available on the Payment Summary Form, along with any corresponding actions that you may need to perform.
This form is blank when you are entering the full details of a new payment.
If you are entering a payment using preformats, this form contains the details of the first selected Preformat.
To review the details of the next payment selected on the summary form, click Next. When this form contains the details of the last selected payment, click Next to return to the summary form.
To submit the current payment for processing, click Submit.
To verify the current payment, click Verify.
To authorize the current payment, click Authorize.
To release the current payment, click Release.
To indicate that the current payment contains errors and must be repaired before it can be processed successfully, click Send to Repair and enter a reason for the repair in the Enter a Reason dialog box. Note: If the Print Indicator is "Printed," an error message appears warning you that the cheque must be voided and a new payment created in order to make changes.
To delete the current payment, click Delete and enter a reason for deleting the payment in the Enter a Reason dialog box.
To return to the Payment Summary Form at any time, click Return to Summary.
For information on the Other Options available, click here.
The command buttons available on the Payments Detail form vary based on the status of the current payment. When you click a command button, the current payment proceeds to the next step in the process, as defined by Flow Control requirements.