Payments Detail:  Payroll Cards

Payroll card payments allow you to instruct Citibank to debit your account (in local currency) and credit one or more employee card local accounts.  To use the Payroll Card payment method, you must first create a Domestic Funds Transfer for the sum of the payroll payments.  On the same day, create a Payroll Card payment that specifies the individual accounts to be paid.  Payroll Card payments are specific to Kazakhstan, Romania, Russia and the Ukraine.

To enter the full details of a Payroll Card payment:

1. To access Payments, click Payments on the CitiDirect navigation bar and select any link to the process tabs, such as Modify.  The Payments Summary Form appears.  Click New and select New Outgoing Payment.  The Payments Detail Form appears.  Note:  Required fields are identified by a red asterisk ( * ).

-OR-

To access Payments, click Payments on the CitiDirect navigation bar and select Input New Outgoing.   The Payments Detail Form appears.  Note:  Required fields are identified by a red asterisk ( * ).

2. The Preformat Code field should be left blank when creating a payment from Full Detail.  Note:  If you are going to Submit and Create Preformat, information is required in this field.

3. The Debit Account Number/Currency/Name field defaults to Client Preference settings.  If you have more than one Citibank account and you want to debit a different account, click the Library Look-Up button and select another account number.  All related fields are automatically populated.

4. In the Payment Currency/Amount fields, the currency code defaults to Client Configuration settings.  If you want to change it, click the Library Look-Up button and select a different currency code.  Enter the amount of the payment in that currency. 

5. If the Use This Currency For Next Payment checkbox is selected, the currency used in this payment will be saved as the default for the next payment entered.

6. In the Payment Method field, click the Library Look-Up button and select Payroll Card.  The Payroll Card Form appears in the lower portion of the Payments Detail Form.

7. In the Transaction Reference Number field, enter the transaction reference number of the payment.  Note:  A complete or partial Transaction Reference Number may be system-generated if specified in Client Preferences.

8. In the Remitter Code field, the remitter code  defaults to Client Configuration settings.  Note:  This field is available in Kazakhstan only.

9. The Value Date field defaults to a system-generated date.  If you want to change the default, use the date spinner or calendar to enter a date that is later than the system-generated date.  Click here for information on Value Dates.

10. In the Beneficiary Code field, click the Library-Look-up Button and select a beneficiary code.  Note:  This field is available in Kazakhstan only.

11. In the Beneficiary Account Number field, enter an account number.  Note:  This field is available in Kazakhstan only.

12. In the Beneficiary Name field, click the Library-Look-up Button and select a beneficiary name.  Note:  This field is available in Kazakhstan only.

13. In the Payment Details Code field, click the Library-Look-up Button and select a payment details code.  Note:  This field is available in Kazakhstan only.

14. The Payment Details Code Description field will be automatically populated, in Russian Cyrillic data, based on the Payment Details Code selected.  Note:  This field is available in Kazakhstan only.

15. In the Payment Details field, click the Library-Look-up Button and select a payment details code.  To view all information in this field, click the multiple line button.  Note:  This field is available in Kazakhstan only.

16. You may add, edit, or delete details about the employees to be paid in the Payroll Cards Detail Form.  Click to see instructions for a particular task.

To add employee details

1. To add an employee, click Add. A details dialog box, allowing you to enter specifics about the employee, appears.

2. In the Payroll ID field, enter the ID number of the employee.

3. In the First Name field, enter the first name of the employee.

4. In the Last Name field, enter the last name of the employee.

5. In the Payroll Amount field, enter the amount this employee should receive.

6. Click OK to close the details dialog box.

To edit employee details

1. To edit an employee, select the employee whose information you want to modify and click Edit. A details dialog box, allowing you to modify the details about the employee, appears.

2. In the Payroll ID field, enter the ID number of the employee.

3. In the First Name field, enter the first name of the employee.

4. In the Last Name field, enter the last name of the employee.

5. In the Payroll Amount field, enter the amount this employee should receive.

6. Click OK to close the details dialog box.

To delete employee details

1. To delete an employee, select the employee whose information you want to remove and click Delete. A confirmation dialog box, appears.

2. Click OK to delete the employee.

Notes:

• The sum of the payroll amounts for all employees must equal the Payment Value Amount.

• If entering a payment from preformat, you will not be able to edit the employee details.

17. Click Submit to save and submit the payment for validation.  The payment moves to the next step in the payment process as defined by Flow Control requirements.

    —OR—

    Click Submit and Create Preformat to submit the payment for validation and save the payment information as a preformat.  Both the payment and the preformat move to the next step in the process as defined by Flow Control requirements.

Notes:

• If server validation fails a Warning or an Error message appears.

• The Payments Detail Form contains more payment-specific information than is available on the Payment Summary Form, along with any corresponding actions that you may need to perform. 

• This form is blank when you are entering the full details of a new payment.

• If you are entering a payment using preformats, this form contains the details of the first selected Preformat.

• To review the details of the next payment selected on the summary form, click Next.  When this form contains the details of the last selected payment, click Next to return to the summary form.

• To submit the current payment for processing, click Submit.

• To verify the current payment, click Verify.

• To authorize the current payment, click Authorize.

• To release the current payment, click Release.

• To indicate that the current payment contains errors and must be repaired before it can be processed successfully, click Send to Repair and enter a reason for the repair in the Enter a Reason dialog box.  Note:  If Print Indicator is Printed, an error message appears warning you that the cheque must be voided and a new payment created in order to make changes.

• To delete the current payment, click Delete and enter a reason for deleting the payment in the Enter a Reason dialog box.

• To return to the Payment Summary Form at any time, click Return to Summary.

• For information on the Other Options available, click here.

• The command buttons available on the Payments Detail form vary based on the status of the current payment.  When you click a command button, the current payment proceeds to the next step in the process, as defined by Flow Control requirements.